Sharify Labs
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11 · Accounting

Maple Books

Working title

Bookkeeping for a Canadian small business in the manner of QuickBooks: invoices, bills, the bank feed, GST/HST and provincial tax, stock, projects and payroll, in English and French.

Try the demo Ask me about it
Built for
Canadian small and medium businesses that sell to customers in more than one province, keep some stock, and pay a few people every two weeks.
Covers
Invoicing, Bills, Banking, Sales tax, Inventory, Projects, Payroll, Statements
Demo
maplebooks.sharifylabs.com

The problem

A small Canadian business charges HST in Ontario, GST and PST in British Columbia, GST and QST in Quebec and nothing on a jar of maple syrup, all on the same morning. The bank statement, the stock count and the payroll all have to land in the same books, and at the end of the quarter somebody has to know what goes on line 109.

Maple Books keeps the books as the work is done. An invoice takes the customer's province, a bill the vendor's, and each one posts itself to the ledger when it is approved. The bank feed is filed by rules and matched against what is already recorded, reconciled every month, and the profit and loss, the balance sheet and the GST/HST return are always up to date.

What it does

The main parts of Maple Books. The demo has all of them.

  • 01

    Sales

    • Estimates, invoices, credit notes and recurring invoices
    • Terms, due date and the customer's sales tax filled in as you pick the customer
    • One payment for several invoices, in full or in part
    • Invoices in US dollars, euros or pounds, with the exchange gain or loss booked
  • 02

    Purchases

    • Purchase orders, bills, bill payments and card expenses with the receipt attached
    • A bill line is a product or an expense account
    • Input tax credits claimed; provincial tax that cannot be recovered goes into the cost
    • What is due, and how late, by vendor
  • 03

    Banking

    • Bank lines imported, filed by rules or matched to a payment already recorded
    • Transfers between accounts and paying down the credit card
    • Monthly reconciliation to the bank statement
    • A reconciled payment can no longer be voided by mistake
  • 04

    Sales tax

    • HST, GST, PST, QST, zero-rated and exempt codes
    • A zero-rated product stays zero-rated whoever buys it
    • GST/HST return lines 101, 105, 108 and 109, and the provincial returns
    • Remittances to the CRA and Revenu Québec
  • 05

    Stock and projects

    • Products and services, two warehouses, transfers and counts
    • Average cost, cost of goods sold posted with every sale
    • Hours logged against a project and billed onto the next invoice
    • Income, costs and profit for each project
  • 06

    Payroll

    • Salaried and hourly employees, paid every two weeks
    • CPP, EI, federal and provincial income tax worked out on each pay
    • Pay stubs, source deductions to remit, and T4 box totals for the year
    • Wages and what is owed to the CRA posted when the pay is approved
  • 07

    The books

    • Chart of accounts, journal entries and the general ledger
    • Profit and loss, balance sheet and cash flow, compared with any period
    • Every figure opens the entries behind it, and every entry its document
    • Closing a period stops anything from being dated into it
Open the Maple Books demo

Contact

Want Maple Books for your business?

I am available for new work: custom business software, or one of these products adapted to the way your business runs. Email is the best way to reach me.